The Sage Colleges strives to provide information technology resources to support teaching, learning, research and administrative functions. Access to these services is a privilege, not a right, and all members of the Sage community are expected to use these resources responsibly and to respect the rights of other users. The Information Technology services offered may vary over time as institutional priorities change or new technologies become available.

Terms Used in this Document

Computing systems/services: all servers, network devices, telephones/voice mail, desktop computers and peripheral devices including, but not limited to printers, scanners, cameras, and projectors. Examples of computing systems include the Sage servers, network hubs, switches and routers, the Colleague databases (and information residing therein), computer labs, desktops in offices, and network access, including connection to the Internet.

 User: Any individual accessing the computing systems/services

Systems Administrators: Include the Network Administrators, Colleague Database Administrators, MyPortal Site Administrator, MyPortal Content Administrators and Information Technology personnel authorized to provide backup systems support. Access to various modules of the Colleague system is regulated by the module leaders.

 Authorization: Authorization may be granted by Systems Administrators or others who are responsible for the various systems/services and information provided to users.

Purpose of this Document

Information technology at The Sage Colleges is intended to support teaching, learning, research and administrative functions of the College. This document outlines acceptable use of these resources and is intended to support the following:


This document applies to all users of The Sage Colleges computing systems/services, including faculty, students, staff, administrators and friends of the College. The policies outlined below apply to all systems operated by the College, whether administered institutionally or locally (within a division, office, club or other campus group). Also included are personally owned computers connected to the Colleges computing systems/services.

Appropriate Use

General Statement: The computing systems/services of The Sage Colleges are intended to support the teaching, learning, research and administrative functions of the College. While the College understands that computing systems/services may be used for personal activities, it is expected that personal use will not interfere with the delivery of services to the larger community.

All computers connected to the network are required to be registered with the college and have current anti-virus software and operating system patches installed. As new threats to network security/integrity are discovered, other requirements may be added. Registration for all employees is automatic. Students will be informed of registration procedures when they arrive.

Authorization: Access for all users is limited to authorized areas. All users have access to home directories on one of the College’s file servers, electronic library resources, Internet access via network connection and wireless, e-mail accounts on Gmail and community tools on MyPortal.

Access to information in the administrative databases (Colleague) is determined based on job requirements and subject to approval by the module leader and, if outside the individual’s functional area, the Vice President, Administration and Planning. Access to certain portions of the databases (for example Human Resources, Payroll) is limited to the System Administrators and staff responsible for that information.

Authorized access to other computing systems/services is determined by the individual responsible for that system/service or the information contained therein.


The following activities are prohibited:


Particular care must be taken by all members of the community to ensure the lawful use of College software. Virtually all commercially-developed software is copyrighted, and the Colleges may use it only according to the terms of the license. In some cases, employees may install software for use at home for College business, but only when licenses indicate that such use is appropriate. Those who violate the license or copyright of institution-purchased software are answerable to the College and may also be legally liable to the licenser or copyright holder. Use of unauthorized or unlicensed software of any type on Sage computer equipment is strictly prohibited.

System Integrity

The Colleges provide access through SageNet to electronic mail and Internet services and are committed to providing reliable, high quality services. The network is the property of The Sage Colleges and the Colleges reserve the right to routinely monitor network traffic to ensure system integrity. In cases where system integrity has been adversely affected or is at risk for any reason (for example, because users have not maintained updated security/anti-virus protection), the Colleges reserve the right to interrupt network access until issues can be addressed.

While the Colleges respect the individual privacy of all users, it is important to recognize that no network is entirely secure. No system/service should be considered a secure medium for the transmittal of information of a sensitive or confidential nature.

The Sage Colleges value the privacy of individual users and users may expect that systems administrators and other college officials will not gain access to personal files, e-mails or other information without prior authorization from the user. There are some circumstances, however, where obtaining prior authorization from the user is not required. Those circumstances include:

Access without the consent of the user requires approval of the appropriate senior officer (Vice President for Student Life for students, Provost for faculty, supervising senior officers for staff/administrators in other areas), except when emergency access is needed to preserve system integrity. All such instances of access will be logged by the systems administrator and a record of all occurrences will be maintained by the Vice President for Administration and Planning.

Privacy of Student Records

The policy on privacy of student records is articulated in the Student Handbook and in Appendix 4 of The Sage Colleges Employee Handbook.


Suspected violations should be reported to the Vice President for Administration and Planning.


Violations will be handled in accordance with the Student Conduct Code. The Sage Colleges may notify appropriate police agencies if a violation involves illegal activity as defined by local, state or federal law.

Faculty, Staff and Administrators

As indicated in Section 3.7 of The Sage Colleges Employee Handbook: “All employees are expected to perform their work for The Sage Colleges in a professional, ethical and responsible manner. Violation of College policies and offensive behavior in the workplace may be grounds for disciplinary action, up to and including termination of employment.” The Sage Colleges may notify appropriate police agencies if a violation involves illegal activity as defined by local, state or federal law. 

Other Account Holders

Violations will result in loss of account privileges. The Sage Colleges may notify appropriate police agencies if a violation involves illegal activity as defined by local, state or federal law.

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